We have identified one aspect that’s a game-changer for both parties:
The method of collecting and processing compliance inspection data.
Specifically, the pro’s and cons of using paper-based forms vs. mobile apps and how this affects performance levels.
Below are the differences between paper-based and mobile efforts, followed by a case study which demonstrates how this plays out in reality.
10 Benefits Of Mobile:
- Instantly transform forms into workflows
- Schedule tasks to increase speed & efficiency
- Immediately accessible on the system
- Total transparency and accountability
- Oversight of project pipelines
- No risk of losing completed forms
- Concerns raised and dealt with quicker
- Integrate with existing internal systems
- Reduce risk of business closure
- Increase in overall compliance
10 Risks Of Paper:
- Lost assessments
- Time squandered on recapturing data
- Human errors or illegible words
- Incorrect calculations
- Lack of integration with internal systems
- Slow turnaround time on issues
- Difficulty in ascertaining accountability
- Lack of oversight
- Carbon reduction penalties
- Data breach fines
Real World Mobile Success:
How Mobile Has Helped
When asked how it has benefitted their department, the project manager said:
“Inspectors have obtained an average saving of 45 minutes for a basic inspection.
For larger inspections or multiple inspections at one site, the savings are significantly more, up to days.”He also mentioned that the increased enforcement of standardized procedures and results, when performing inspections, has yielded more consistent and quality records.
The Mobile Experience
When asked to sum up their experience, he replied:
“Our inspectors have immediately embraced their field tool obtaining significant improvements.”For anonymity purposes, this customer has requested to be referred to as an “Australian State Government Regulator.”
Here Are A Few Everyday Tasks That Can Be Turned Into Apps:
Construction:
- Risk Assessment
- Fall Prevention
- Demolition Safety Checklist
- Facility Inspection Checklist
- Weekly Health and Safety Inspection
- Accident Report
- Site Survey
Mining:
- Facility Water Quality Checklist
- Safety Management of Oil and Gas
- Mine or Quarry Inspection
- Risk Assessment
- Equipment Inspection
- Safety Training Checklist
- Human Resource Management
Forestry:
- Breaking Out
- Swing Yarder
- Skid Pre-Operation Checklist
- Tree Falling Plan Checklist
- Plant Maintenance
- Emergency Plan
- Risk Management
General:
- Restaurant Inspections
- Home Inspection
- Pre-Purchase Building
- Electrical Compliance Certificate
- Fire Safety Inspection
- Corporate Safety
- Incident Report
If there are any aspects of your business that are still paper-based, look into the low-code digital options available to you.